The information below is meant to be for education purposes only. This information is just Simultech IT's recommendation on how to work with OneDrive, but every person and business is different and the ultimate decision on how you work with Microsoft 365 tools depends on how the business operates.
What is OneDrive?
- OneDrive is a cloud storage service from Microsoft that allows you to store your files securely online. It provides a convenient way to access your documents, photos, and other files from any device with an internet connection. OneDrive integrates seamlessly with Microsoft Office, making it easy to save and access your work directly from applications like Word, Excel, and PowerPoint. OneDrive can be accessed through the browser by visiting www.office.com, login with your work account and then searching for the "OneDrive" app on the top-left corner where all your Office apps are.
When to Use OneDrive?
- OneDrive is ideal for storing documents and files that you are still working on and are not yet ready to share with your team. Think of it as your personal workspace in the cloud. Once your document or file is finalized and ready for collaboration, you can upload it to a designated SharePoint library where your team can access and work on it together.
Folders Monitored By OneDrive:
- OneDrive typically monitors and syncs the following folders on your device (unless you've changed the default settings):
- Desktop: Files and shortcuts saved on your desktop.
- Documents: Files saved in your Documents folder.
- Pictures: Images and photos saved in your Pictures folder.
- By syncing these folders, OneDrive ensures that your important files are backed up and accessible from any device you login to with OneDrive.
IMPORTANT: Avoid saving personal data on your OneDrive.